How information supports applications and project coordination.
Information voluntarily provided is used only for membership review, programme contact, cooperation matching, fee information and necessary project coordination. Applicants may request access, correction or deletion through the Secretariat.
Information and purposes
Information may include your name or institution, contacts, field, programme interests and necessary attachments. It supports membership review, activity contact, partner introductions, fee information and project coordination. The first interest form does not require passports, identity documents or bank details.
Selecting a regional guide
Your choices stay in the browser for file selection; they are not automatically uploaded. The email button opens a prepared message for you to check and send. Submitting a Tencent Docs or Google Forms application sends information to that form platform.
Storage and access
Mainland China applications use Tencent Docs; international applications use Google Forms. Responses are held in access-controlled records and accessed by authorised Secretariat staff who need them for their work. The platforms also apply their own privacy terms.
Sharing with project organisations
If attendee lists, artwork, invitations or visa-support arrangements require sharing with organisers or delivery teams, we explain the recipient, purpose and scope and obtain consent where required.
Retention and deletion
Where no membership or project relationship develops, information is generally retained no longer than 24 months from the last meaningful contact. Contract, financial or legally required records follow applicable retention periods. Contact [email protected] to request access, correction or deletion.
Privacy contact and responsible organisations
The AIDRC MADE Secretariat coordinates information requests. The legal entities responsible for contracts and data processing, including their full names, registered addresses and responsibilities, must be confirmed in the relevant project documents. You may ask for clarification before providing further information.